The Information Commissioner’s Office (ICO) has provided a checklist of questions that must be answered in order to show that an organisation is ready for, and compliant with, the introduction of GDPR.
Below is Searchmove’s responses to those questions.
1. Your business has documented what personal data you hold, where it came from, who you share it with and what you do with it.
Searchmove has audited the personal data and where it comes from.
Property details are passed to our third party suppliers for the purpose of conducting various search reports relating to the property.
All data is held on our server and is encrypted.
2. Your business has identified your lawful basis for processing and documented them.
Searchmove Ltd has a contractual legitimate interest regarding the processing of this data.
3. Your business has reviewed how you ask for and record consent.
Data collected (Search Information) is used for the sole purpose of providing conveyancing searches and billing purposes. Consent is given through a popup notification which is displayed when the user logs into their account. Therefore, by using your Searchmove account, you are giving consent for Searchmove to store and use the information you supply to fulfil the provision of searches
4. Consent to process children’s personal data for online services
Searchmove Ltd does not process children’s personal data.
5. Your business is currently registered with the Information Commissioner’s Office.
Searchmove Ltd’s Data Protection number is Z1491261 and the registered data controller is Searchmove Ltd.
6. Your business has a process to recognise and respond to individuals’ requests to access their personal data.
Where an individual believes that the information processed through our system they have certain rights.
Your Information Rights
It’s important that you understand your legal rights in relation to your personal information – as well as how you can contact us if you have any questions or concerns.
The following is a list of the rights you have under Data Protection legislation. Not all these rights apply in all circumstances but we will be happy to explain this to you at the time you ask. Independent advice about your rights can be obtained from the Information Commissioner.
All these rights can usually be exercised free of charge and generally speaking we must respond within one month. If we need longer to respond we will explain why this is necessary within the one month period and tell you more about any rules that affect how you can exercise your rights.